PEKERJAAN ADMIN LOGISTIK TAMBANG - PURCHASE REQUEST

Introduction

This tutorial provides a step-by-step guide on creating a purchase request in the context of logistics for mining operations. Understanding the process of managing purchase requests is crucial for ensuring smooth operations and effective resource management in the mining industry.

Step 1: Identify Needs and Gather Information

• Determine the materials or equipment required for mining operations.
• Collect specifications such as quantity, quality, and delivery timelines.
• Consult with relevant stakeholders (e.g., team members, supervisors) for any additional requirements.

Step 2: Create a Purchase Request Document

• Use a standardized template for the purchase request to maintain consistency.
• Include the following details in the document:
  • Requestor name and department
  • Date of request
  • Description of items required
  • Quantity needed
  • Estimated cost
  • Justification for the purchase
• Ensure all fields are filled out accurately to avoid delays in processing.

Step 3: Review and Approval Process

• Submit the purchase request to your supervisor or designated approver.
• Follow up to ensure the request is reviewed and approved in a timely manner.
• Be prepared to provide additional information or clarification if needed.

Step 4: Track the Purchase Order

• Once approved, convert the purchase request into a purchase order (PO).
• Keep track of the PO number and communicate this with suppliers.
• Monitor the status of the order until the items are received.

Step 5: Receive and Inspect Goods

• Upon delivery, physically inspect the items to ensure they match the specifications outlined in the purchase order.
• Document any discrepancies or issues, and communicate these to the supplier immediately.
• Update inventory records accordingly.

Step 6: Record Keeping and Documentation

• Maintain a file of all purchase requests, orders, and receipts for future reference.
• Regularly review and analyze purchase requests to identify trends or areas for cost savings.
• Ensure compliance with company policies and procedures regarding procurement.

Conclusion

Creating a purchase request in a logistics context is a systematic process that involves identifying needs, documenting requests, obtaining approvals, and tracking orders. By following these steps, you can enhance the efficiency and effectiveness of your procurement activities in the mining sector. For further learning, consider downloading additional resources related to Excel functions and administration tasks, as provided in the video description.