Project Portfolio Management | monday.com tutorials

Introduction

This tutorial will guide you through the Project Portfolio Management solution on monday.com. This feature is designed to help you organize and manage a growing list of projects effectively. By standardizing workflows and maintaining project oversight, you can ensure your teams execute efficiently. Please note that this product is available only on monday.com's enterprise plan.

Step 1: Add the Portfolio

To start managing your projects, you need to create a portfolio.

• Log in to your monday.com account.
• Navigate to the Project Portfolio Management section.
• Click on the option to create a new portfolio.
• Fill in the necessary details, such as the portfolio name and description.
• Save your changes to finalize your portfolio setup.

Step 2: Add Projects to the Portfolio

Once your portfolio is set up, you can begin adding individual projects.

• Open your newly created portfolio.
• Look for the option to add projects.
• Enter the details for each project, including the project name and key objectives.
• Assign team members to each project for better accountability.
• Save each project entry to include it in your portfolio.

Step 3: Manage Project Requests and Approvals

Streamlining project requests and approvals can enhance your workflow efficiency.

• Set up an automation for project requests.
• Define the criteria for approval workflows.
• Utilize status columns to track the progress of requests.
• Ensure team members are notified of any updates or approvals needed.

Step 4: Explore the Project Board Overview

Understanding the project board is crucial for effective management.

• Access the project board from your portfolio.
• Utilize the various columns to track project status, deadlines, and responsible team members.
• Regularly update the board to reflect any changes in project scope or deadlines.

Step 5: Review the Portfolio Board Overview

The portfolio board provides a high-level view of all projects.

• Open the portfolio board to see all projects at a glance.
• Use filters to sort projects by status, priority, or team member.
• Analyze the overall progress and identify potential bottlenecks.

Conclusion

With the Project Portfolio Management features on monday.com, you can efficiently organize and track multiple projects. By adding portfolios and projects, setting up automation for approvals, and utilizing the project and portfolio boards, you can enhance team collaboration and project execution. Consider exploring further functionalities through monday.com’s live webinars or take advantage of their free trial to deepen your understanding.