Protect Your Power BI Items!

Introduction

This tutorial will guide you through the process of protecting your Power BI items using sensitivity labels and policies. Implementing these measures is crucial for ensuring data security and compliance, especially when dealing with sensitive information. We will cover how to enable sensitivity labels in Power BI, create and manage them in Microsoft Purview, and apply them effectively.

Step 1: Enable Sensitivity Labels in Power BI

To start protecting your Power BI items, you need to enable sensitivity labels.

1. Access the Power BI Service:

   • Log in to your Power BI account.

2. Navigate to Admin Portal:

   • Click on the gear icon (⚙️) in the top right corner.
   • Select "Admin Portal."

3. Enable Sensitivity Labels:

   • In the Admin Portal, look for the "Tenant settings."
   • Locate the "Sensitivity labels" section.
   • Toggle the setting to "On" to enable sensitivity labels for your organization.

Step 2: Create Sensitivity Labels and Policies in Microsoft Purview

Once sensitivity labels are enabled, you need to create them in Microsoft Purview.

1. Access Microsoft Purview:

   • Open the Microsoft Purview portal.

2. Navigate to Labels:

   • In the left-hand menu, select "Solutions."
   • Click on "Data governance" and then "Sensitivity labels."

3. Create New Sensitivity Label:

   • Click on the "Create" button.
   • Fill in the label name, description, and configure the settings:
     • Choose the level of protection (e.g., Public, Internal, Confidential).
     • Define encryption settings if necessary.

4. Create Label Policy:

   • After creating labels, go back to the "Sensitivity labels" section.
   • Click on "Label policies" and then "Create a policy."
   • Select the labels you wish to include in this policy and determine the assignments:
     • Assign to specific users or groups.
     • Choose to apply automatically to certain data types.

Step 3: Add Sensitivity Labels to Policies

Now that you have created sensitivity labels and policies, you need to add the labels to the relevant policies.

1. Select Policy:

   • Go to your label policies in Microsoft Purview.
   • Select the policy you wish to modify.

2. Add Sensitivity Labels:

   • In the policy settings, find the section for adding labels.
   • Select the sensitivity labels you want to include in this policy.

3. Review and Publish Policy:

   • Review your settings to ensure everything is correct.
   • Click "Publish" to apply the policy to the selected users or groups.

Step 4: Implement Sensitivity Labels in Practice

To ensure that sensitivity labels are effectively utilized, apply them to your Power BI reports and dashboards.

1. Open Power BI Desktop:

   • Launch Power BI Desktop and open your report.

2. Select Sensitivity Label:

   • Click on the "File" menu.
   • Select "Sensitivity" and choose the appropriate label that has been created.

3. Publish Report:

   • After applying the label, publish your report to the Power BI service.
   • Verify that the sensitivity label is displayed in the Power BI Service.

Conclusion

By following these steps, you can effectively protect your Power BI items using sensitivity labels and policies. This process not only secures your data but also ensures compliance with data protection regulations. Now that you understand how to enable and implement sensitivity labels, consider exploring additional features and best practices in Power BI to enhance your data governance strategy.