10 Essential NEW Microsoft Outlook Tips & Tricks for 2024 + Bonus Material! 📧

Introduction

This tutorial will guide you through 10 essential tips and tricks for using the new Microsoft Outlook effectively in 2024. Whether you're looking to enhance your email management, improve productivity, or customize your experience, these actionable steps will help you unlock the full potential of Outlook.

Step 1: Pinning Emails in Outlook

Pinning emails allows you to keep important messages at the top of your inbox for easy access.

• To pin an email, hover over the message you want to pin.
• Click the pin icon that appears on the right side of the email.
• Pinned emails will stay at the top of your inbox until you unpin them.

Step 2: Flagging Emails

Flagging emails helps prioritize your tasks by marking important messages that require follow-up.

• Right-click on the email you want to flag.
• Select "Follow Up" and choose a flag type (e.g., Today, Tomorrow).
• Use the "Flag Status" column in your inbox to see all flagged emails.

Step 3: Mastering the My Day Feature

My Day allows you to focus on your priorities for the day.

• Open Outlook and go to the "My Day" view.
• Add tasks and emails you want to focus on for the day.
• Check off items as you complete them to track progress.

Step 4: Adding Holidays and Sports Teams to Your Calendar

Personalize your calendar by adding holidays and sports schedules.

• Go to the Calendar view in Outlook.
• Click on "Add Calendar" and select "From Internet."
• Enter the URL of the holiday or sports calendar you want to add.

Step 5: Using the Undo Send Feature

This feature helps you retract an email if you’ve sent it by mistake.

• Go to Outlook Settings.
• Under "Mail," find "Undo Send" and enable it.
• Set a time limit (e.g., 10 seconds) for how long you can retract an email after sending.

Step 6: Scheduling Send Emails

Plan your email communications by scheduling when they should be sent.

• Compose your email as usual.
• Click on the drop-down arrow next to the "Send" button.
• Select "Send Later" and choose your desired date and time.

Step 7: Creating a Professional Email Signature

A well-crafted signature enhances your professionalism.

• Go to Outlook Settings and select "Mail."
• Scroll down to "Email Signature."
• Create your signature by adding your name, title, and contact information, then save it.

Step 8: Using Quick Steps

Quick Steps streamline repetitive email tasks.

• In the Home tab, locate the Quick Steps box.
• Click "Create New" and choose the actions you want to automate (e.g., move to a folder, forward).
• Name your Quick Step and save it for future use.

Step 9: Utilizing Mentions and Document Adding

Using mentions helps grab attention in emails.

• Type “@” followed by the contact’s name in your email to notify them.
• To add documents, click the paperclip icon in the compose window and select files from your device or OneDrive.

Step 10: Creating Rules for Automated Email Management

Rules help automate email organization based on specific criteria.

• Go to Settings and select "View all Outlook settings."
• Choose "Mail" and then "Rules."
• Click "Add new rule," name it, set conditions, and choose actions (e.g., move to folder).

Conclusion

By applying these 10 essential tips and tricks, you can significantly enhance your experience with Microsoft Outlook. Start by prioritizing your emails and customizing your calendar, then explore advanced features such as Quick Steps and automated rules. For further learning, consider checking out additional tutorials on specific Outlook features. Happy emailing!