Why we’re using Notion for everything 😎

How to Use Notion for Productivity, Automation, and Asset Management

Step 1: Organize Projects and Team Spaces

• Create separate team spaces in Notion for different projects.
• Include team members in specific projects and manage permissions easily at the team level.
• Use project boards within each team space to track progress and tasks for each project.

Step 2: Manage Project Development

• Create pages for each product development within the project boards.
• Use task boards to track progress and tasks for each project.
• Utilize automation to generate change logs automatically for new features, bug fixes, and improvements.

Step 3: Automate Blog Post Publishing

• Generate ideas for blog post topics and do basic keyword research.
• Write blog posts directly in Notion and create thumbnails for each post.
• Use Notion's API to automate the process of turning blog posts into HTML and publishing them.
• Automatically create social media posts for each blog post using automation triggers.

Step 4: Streamline Newsletter Sending

• Set up a similar flow for newsletters, where instead of publishing blog posts, they are sent out via an email service.
• Utilize AWS SES for sending out emails.

Step 5: Manage Assets Efficiently

• Create a library of assets, such as stock videos and thumbnails, within Notion.
• Use these assets for YouTube videos and thumbnails to maintain consistency and save time in the content creation process.
• Store previous YouTube videos and thumbnails for easy access and reuse.

Step 6: Customize Thumbnails and Assets

• Craft thumbnail starters for easy customization with different poses, facial expressions, and design elements.
• Store assets in a database with direct access links for quick retrieval.

Step 7: Continuous Improvement and Maintenance

• Regularly update and maintain the Notion setup to ensure efficiency and productivity.
• Allocate dedicated time, like an Ops week, for optimizing and refining the automation and asset management processes.

By following these steps, you can leverage Notion for enhanced productivity, automation, and asset management across various projects and channels effectively.