Video Tugas 3 Pesentasi Mengelola pertemuan ( Upskilling Reskilling 2024 )

Introduction

This tutorial outlines the key steps to effectively manage meetings as part of the upskilling and reskilling process in 2024. Understanding how to organize and conduct meetings is essential for enhancing team collaboration and productivity. By following these steps, you will improve your ability to lead effective discussions that drive results.

Step 1: Define Meeting Objectives

• Clearly outline the purpose of the meeting.
• Set specific goals you want to achieve by the end of the meeting.
• Communicate these objectives to participants in advance.

Step 2: Prepare an Agenda

• Create a structured agenda that includes:
  • Topics to be discussed.
  • Time allocated for each topic.
  • Key participants responsible for each topic.
• Distribute the agenda to participants before the meeting to ensure they come prepared.

Step 3: Select the Right Participants

• Identify who needs to be involved in the meeting based on the agenda.
• Consider inviting:
  • Key decision-makers.
  • Team members who can provide insights on specific topics.
• Limit the number of participants to ensure a focused discussion.

Step 4: Choose an Appropriate Format

• Decide whether the meeting will be in-person, virtual, or hybrid.
• For virtual meetings, select a reliable platform (e.g., Zoom, Microsoft Teams) and test it beforehand.
• Ensure all participants have access to the necessary technology.

Step 5: Facilitate the Meeting

• Start the meeting on time and welcome participants.
• Review the agenda and objectives.
• Keep the discussion on track by:
  • Encouraging participation from all attendees.
  • Addressing off-topic discussions by redirecting them back to the agenda.
• Take notes or assign someone to document key points.

Step 6: Follow Up After the Meeting

• Summarize the main takeaways and action items.
• Distribute meeting notes to all participants promptly.
• Set deadlines for action items and follow up with responsible parties.

Conclusion

By defining clear objectives, preparing an agenda, selecting the right participants, choosing the appropriate format, facilitating effectively, and following up, you can enhance your meeting management skills. Implement these steps to ensure your meetings are productive, engaging, and contribute to the overall goals of upskilling and reskilling in your organization.