Solusi Masalah Kearsipan dan Persuratan Melalui Aplikasi SRIKANDI

Introduction

This tutorial outlines how to utilize the SRIKANDI application, which facilitates dynamic archiving and correspondence management. SRIKANDI streamlines the processes of creating, sending, and managing documents, ensuring compliance with national archiving regulations. This guide will help you navigate the features of SRIKANDI for effective document management.

Step 1: Creating and Sending Documents

• Open the SRIKANDI application.
• Choose the option to create a new outgoing document.
• Fill in the necessary fields for the document:
  • Title
  • Content
  • Recipients
• After drafting the document, initiate the verification process:
  • Review the draft for accuracy.
  • Make any necessary edits.

Step 2: Electronic Signing and Numbering

• Once the draft is verified, proceed to electronic signing:
  • Select the signature option within the application.
  • Authenticate your identity using the secure method provided.
• Assign a document number:
  • The application will generate a unique number automatically.
• Confirm the details before sending the document.

Step 3: Managing Incoming Documents

• Navigate to the incoming documents section of SRIKANDI.
• Review received documents for timely processing.
• Schedule and categorize documents:
  • Assign dates for action or response.
  • Classify documents based on urgency or type.

Step 4: Document Disposition

• For each incoming document, determine the appropriate action:
  • Approve
  • Reject
  • Request more information
• Use the disposition feature to record your decision.

Step 5: Archiving Documents

• Access the archiving section of the application.
• Select documents for archiving based on their classification.
• Ensure compliance with archiving regulations:
  • Follow guidelines for document retention.
  • Use appropriate categories for easy retrieval.

Practical Tips

• Regularly check for updates in the SRIKANDI application to ensure you are using the latest features.
• Create a checklist for each document to ensure all steps are followed before submission.
• Utilize the help section within SRIKANDI for any technical issues or questions.

Conclusion

By following these steps, you can effectively manage documents using the SRIKANDI application. This not only enhances the efficiency of your archiving process but also ensures compliance with national regulations. For further exploration, consider integrating additional features of SRIKANDI to optimize your documentation and correspondence workflows.