how to configure outlook 2016 with gmail account | outlook password pop-up | gmail update after 21

Introduction

This tutorial provides a step-by-step guide to configuring Outlook 2016 with your Gmail account, especially following updates after June 2022. If you've experienced issues with Outlook prompting for your Gmail password or not syncing properly, this guide will help you resolve those problems and set up your email seamlessly.

Step 1: Enable IMAP in Your Gmail Account

Before configuring Outlook, you need to enable IMAP in your Gmail settings.

1. Open your Gmail account in a web browser.
2. Click on the gear icon in the upper right corner and select "See all settings."
3. Navigate to the "Forwarding and POP/IMAP" tab.
4. In the "IMAP Access" section, select "Enable IMAP."
5. Scroll down and click "Save Changes."

Step 2: Generate an App Password

If you have two-step verification enabled on your Gmail account, you'll need to generate an App Password for Outlook.

1. Go to your Google Account settings.
2. Select "Security" from the left menu.
3. Under "Signing in to Google," find "App passwords."
4. You may need to sign in again.
5. In the "Select app" dropdown, choose "Mail" and then select your device (Windows Computer).
6. Click "Generate."
7. Note down the generated password—you will use this in Outlook instead of your regular Gmail password.

Step 3: Open Outlook and Begin Configuration

Now you can start configuring Outlook.

1. Open Outlook 2016.
2. Click on "File" in the top left corner.
3. Select "Add Account."

Step 4: Enter Your Gmail Account Information

Input your Gmail details into Outlook.

1. Type your full Gmail address in the "Email Address" field.
2. Choose "Advanced Options" and check the box for "Let me set up my account manually."
3. Click "Connect."

Step 5: Select Account Type

You will need to select the type of account you are setting up.

1. Choose "IMAP" as the account type.

Step 6: Input Server Settings

Enter the required server settings for Gmail.

1. For Incoming mail server, enter:
   imap.gmail.com
2. For Outgoing mail server, enter:
   smtp.gmail.com
3. Enter your full Gmail address as the username.
4. Enter the App Password you generated earlier in the "Password" field.

Step 7: Configure Additional Settings

You may need to adjust your account settings for optimal performance.

1. Click on "More Settings."
2. Go to the "Outgoing Server" tab and check "My outgoing server (SMTP) requires authentication."
3. Ensure "Use same settings as my incoming mail server" is selected.
4. Navigate to the "Advanced" tab.
5. Set the Incoming server (IMAP) port to 993 and select SSL.
6. Set the Outgoing server (SMTP) port to 465 or 587 and select SSL or TLS.

Step 8: Complete the Setup

Finish the configuration process.

1. Click "OK" to close the More Settings window.
2. Click "Next," and Outlook will test your account settings.
3. If everything is correct, click "Finish."

Conclusion

You have successfully configured Outlook 2016 with your Gmail account. Make sure to check your inbox and send a test email to confirm everything is working properly. If you encounter any issues, double-check your settings and ensure that IMAP is enabled in your Gmail account. This setup will allow you to manage your Gmail efficiently through Outlook, making email management much easier.