OKI MFP How to configure Scan to Email

Introduction

In this tutorial, we'll guide you through the process of configuring the Scan to Email feature on the OKI Multifunction Printer (MFP). This functionality allows you to send scanned documents directly to your email, streamlining your workflow. Whether you're a business professional or just looking to simplify your document management, this guide will help you set up this feature effectively.

Step 1: Access the Printer's Web Interface

To begin, you need to access the printer's web interface:

1. Find the Printer's IP Address:

   • Print a configuration page from the printer's control panel, or check your network settings to find the IP address.

2. Open a Web Browser:

   • Enter the IP address into the address bar and press Enter. This will take you to the printer’s web interface.

3. Log In:

   • Use the default administrator credentials (often found in the printer's manual) to log in. Change these credentials if you haven't done so already for security purposes.

Step 2: Configure Email Settings

Once you are logged in, you need to configure the email settings:

1. Navigate to Email Settings:

   • Look for a section labeled "Email," "Email Setup," or similar in the menu.

2. Enter SMTP Server Information:

   • Input the SMTP server address of your email provider (e.g., smtp.gmail.com for Gmail).
   • Specify the SMTP port (usually 587 for TLS or 465 for SSL).

3. Authentication:

   • Enable authentication if required by your email provider.
   • Enter your full email address and password to allow the printer to send emails.

4. Sender Email Address:

   • Set a default sender email address. This is the address that will appear as the sender when you scan and email documents.

Step 3: Test the Configuration

It's important to verify that the email settings are working correctly:

1. Locate Test Email Option:

   • In the email settings menu, look for an option to send a test email.

2. Send a Test Email:

   • Enter a recipient email address and send the test email. Check the recipient inbox to confirm receipt.

3. Troubleshoot if Necessary:

   • If the test email fails, double-check the SMTP settings, authentication details, and ensure your network connection is stable.

Step 4: Set Up Scan to Email Features

Now that your email is configured, you can set up the scan options:

1. Access Scan Settings:

   • Go to the "Scan" section in the web interface.

2. Select Email as the Destination:

   • Choose the option to scan to email.

3. Adjust Scan Settings:

   • Set your preferred file format (PDF, JPEG, etc.).
   • Adjust resolution and color settings based on your needs.

4. Save Settings:

   • Save your configuration to allow quick access in the future.

Conclusion

Congratulations! You have successfully configured the Scan to Email feature on your OKI MFP. You can now efficiently send scanned documents directly to your email. As a next step, consider exploring additional features of your printer, such as scanning to a network folder or adjusting advanced scanning options for better quality. Always refer to the printer's manual or online resources for further assistance if needed.