How to use the Sophos Report Message button in Outlook

Introduction

In today's digital landscape, cybersecurity is a shared responsibility. This tutorial will guide you through the process of using the Sophos Report Message button in Outlook, enabling you to report suspicious emails effectively. By mastering this tool, you can help protect your organization from phishing scams, spam, and other malicious threats.

Step 1: Locate the Sophos Report Message Button

• Open Microsoft Outlook on your computer.
• Navigate to the email you suspect might be a phishing attempt or spam.
• Look for the "Report Message" button in the ribbon at the top of the window. It may be labeled as "Report Phishing" or "Report Message".

Step 2: Reporting a Suspicious Email

• Click on the "Report Message" button.
• A dropdown menu will appear with options to report the email as:
  • Phishing
  • Spam
  • Not Junk
• Select the appropriate option based on your assessment of the email.

Step 3: Providing Additional Information

• After selecting the reporting option, a dialog box may open.
• You may have the option to provide additional comments or context about why you flagged the email.
• Write a brief description if prompted, detailing any specific concerns or observations.

Step 4: Confirming Your Report

• Once you have selected your reporting option and added any comments, click the "Report" or "Submit" button.
• You should receive a confirmation message indicating that your report has been submitted successfully.

Step 5: Monitor for Feedback

• Keep an eye on your inbox for any follow-up communications from your IT or cybersecurity team.
• They may provide insights into the outcome of your report or further steps to enhance your cybersecurity awareness.

Practical Tips

• Regularly participate in cybersecurity awareness training provided by your organization.
• Familiarize yourself with common phishing indicators, such as suspicious email addresses, poor grammar, and urgent requests for sensitive information.
• Encourage your colleagues to also report suspicious emails to foster a proactive security culture.

Common Pitfalls to Avoid

• Do not ignore emails that seem unusual; take the time to assess them.
• Avoid clicking on links or downloading attachments from emails you suspect to be fraudulent before reporting them.

Conclusion

By effectively using the Sophos Report Message button in Outlook, you contribute significantly to your organization's cybersecurity efforts. Reporting suspicious emails not only helps in filtering out threats but also enhances the overall security posture of your workplace. Stay vigilant and continue to educate yourself about email security best practices.