APPLY SENSITIVITY LABELS TO MICROSOFT TEAMS, 365 GROUPS & SHAREPOINT SITES IN MICROSOFT PURVIEW

Introduction

This tutorial will guide you through the process of applying sensitivity labels to Microsoft Teams, Microsoft 365 Groups, and SharePoint Sites using Microsoft Purview. Sensitivity labels help organizations classify and protect their data based on its sensitivity and compliance requirements, making it crucial for data governance and security.

Step 1: Access Microsoft Purview

1. Open your web browser and navigate to the Microsoft Purview portal.
2. Sign in with your organizational account.
3. Ensure you have the necessary permissions to manage sensitivity labels.

Step 2: Create Sensitivity Labels

1. In the Microsoft Purview portal, locate the Information protection section.
2. Click on Labels to view existing labels or create new ones.
3. To create a new label, select Create a label.
4. Fill in the mandatory fields:
   • Name: Choose a descriptive name for the label.
   • Description: Add a brief explanation of the label's purpose.
5. Set the Permissions for the label, specifying who can use it and any restrictions.

Step 3: Publish Sensitivity Labels

1. After creating the label, navigate to the Label policies section.
2. Click on Publish labels.
3. Select the labels you wish to publish and choose the target users or groups:
   • All users: If you want everyone to access it.
   • Specific groups: Select particular Microsoft 365 Groups or users.
4. Set the policy settings:
   • Configure the default label if desired.
   • Decide if users can override the label.

Step 4: Apply Sensitivity Labels to Teams and SharePoint

1. Open Microsoft Teams or SharePoint.
2. For Teams:
   • Go to the team you want to label.
   • Click on the More options (three dots) next to the team name.
   • Select Manage team and then navigate to Settings.
   • Under Sensitivity label, choose the appropriate label from the dropdown menu.
3. For SharePoint:
   • Go to the SharePoint site you want to label.
   • Click on the Settings gear icon and select Site information.
   • Under Sensitivity label, select the desired label from the dropdown.

Step 5: Verify Label Application

1. To ensure that the sensitivity labels have been applied correctly:
   • Go back to Microsoft Teams or SharePoint.
   • Check the properties of the team or site to see the assigned sensitivity label.
   • Ensure that permissions and restrictions are functioning as intended.

Conclusion

Applying sensitivity labels within Microsoft Teams, 365 Groups, and SharePoint Sites is essential for maintaining data security and compliance. By following these steps, you can effectively classify and protect your organization's data. As a next step, consider exploring how to manage label policies and review the impact of these labels on your data governance strategy.