How to Archive Your Family History Documents, Photos, & Artifacts

Introduction

Archiving family history documents, photos, and artifacts is essential for preserving your heritage. This tutorial provides step-by-step guidance on how to effectively archive these items, ensuring they remain intact for future generations. You'll learn about the right materials to use, how to handle your heirlooms, and how to create a home archivist toolkit.

Step 1: Gather Archival Materials

To start archiving your family history, you need the right materials. Here are some recommended items:

• Acid-free paper for document storage
• Archival boxes for safe storage
• Non-glare sheet protectors for photographs
• Document repair tape for fixing damaged items
• Cotton gloves to handle delicate materials

You can find these materials at archival supply stores or online. Consider using the links provided in the video description to purchase them.

Step 2: Organize Your Artifacts

Before you begin the preservation process, organize your artifacts. This includes:

• Sorting items by type (documents, photos, artifacts)
• Labeling each item with basic information (date, origin, significance)
• Using folders or notebooks for documents to keep them flat and protected

Step 3: Digitize Important Items

Digitizing your family history documents and photographs can serve as a backup. Follow these steps:

1. Use a high-resolution scanner to digitize documents.
2. Save files in multiple formats (JPEG for photos, PDF for documents).
3. Organize digital files in folders based on categories (e.g., photos, genealogy records).

Step 4: Preserve Old Photographs

When preserving photographs, take the following precautions:

• Avoid using tape or glue directly on photos.
• Use acid-free photo albums or plastic sleeves to store them.
• For curled photos, gently flatten them using a weighted book, not heat.

Step 5: Handle Documents with Care

When handling old documents, consider these tips:

• Use white cotton gloves to prevent oils from your fingers from damaging the paper.
• Clean documents with a soft brush or a soot and dirt cleaning sponge to remove debris.
• Avoid using sponges on pencil writing, as they can smudge.

Step 6: Use an Archival Tool Kit

Create a Home Archivist Tool Box with essential tools, such as:

• Micro spatula for delicate handling
• Soft brushes for cleaning
• Document repair tape for quick fixes
• Identi-Pen for labeling (ensure it is archival safe)

Step 7: Store Items Properly

Proper storage is crucial for preservation. Follow these guidelines:

• Store documents and photos in acid-free archival boxes.
• Keep items in a cool, dry place away from direct sunlight.
• Avoid basements or attics where humidity and temperature can fluctuate.

Step 8: Planning for Future Donations

If you plan to donate your family history items to an archive or library:

• Prepare a list of items for donation.
• Include a provenance statement detailing the item's history.
• Contact institutions in advance to understand their donation policies.

Conclusion

Archiving your family history is a rewarding endeavor that preserves your legacy for future generations. By gathering the right materials, organizing your artifacts, and using proper preservation techniques, you can ensure your family history remains safe and accessible. As you start this journey, remember to digitize important items and create a toolkit to make the process easier. Happy archiving!