Power Automate 101 | Conditions and Condition Groups

Introduction

In this tutorial, we will explore how to use conditions and condition groups in Power Automate. This guide is designed for beginners who want to understand how to create logical comparisons within their workflows. Conditions allow you to specify actions based on certain criteria, making your automation more effective and tailored to your needs.

Step 1: Create a New Flow

1. Navigate to the Power Automate flow center.
2. Click on "Create" to start a new flow.
3. Choose "Instant cloud flow" for a manual trigger.
4. Name your flow something descriptive, like "Conditions."
5. Click "Create" to set up the flow.

Step 2: Add a Trigger

1. Upon creating the flow, you will start with a trigger.
2. This trigger is the initial action that starts your flow, such as a manual button press or another event.

Step 3: Add a Condition Control

1. In the next step after your trigger, look for the "Control" section.
2. Select "Condition" to add a condition block to your flow.
3. You will need to specify a value to compare against.

Step 4: Set Up Your Condition

1. Choose a comparison type from the list of available conditions:
   • Contains
   • Equals
   • Not equal
   • Greater than
   • Starts with
   • Ends with
   • Does not end with
2. For example, if you want to check if a username starts with the letter 'A':
   • Set the condition to "Username starts with A."

Step 5: Combine Conditions Using Logical Operators

1. To create more complex conditions, select "Add a row" to include another condition.
2. For instance, if you want to check if the user's email contains a specific domain:
   • Set the second condition to "User email contains kvg."
3. You can specify if either condition should be satisfied by selecting "Or," or if both should be satisfied by leaving it as "And."

Step 6: Create Condition Groups

1. If you need to evaluate multiple sets of conditions, you can add a condition group.
2. Click on "Add a group" to create a new logical grouping of conditions.
3. For example, you could create a group that checks:
   • Country equals Spain
   • City equals Barcelona
4. This means all conditions in the group must be satisfied for the action to trigger.

Step 7: Finalize Your Flow

1. Once your conditions and groups are set, specify the actions that should occur when conditions are met.
2. Review your flow to ensure all conditions are logically connected.
3. Save your flow and test it to see how the conditions work in practice.

Conclusion

In this tutorial, you learned how to create conditions and condition groups in Power Automate. These features allow you to tailor your automation workflows based on specific criteria, enhancing their functionality. Experiment with different conditions and groups to see how they can streamline your processes. As you become more familiar with Power Automate, consider exploring additional features to further enhance your flows. Happy automating!