How to archive old projects, teams, or tasks in Asana | Tutorial

Introduction

This tutorial will guide you through the process of archiving old projects, teams, and tasks in Asana. Archiving helps keep your workspace organized and clutter-free, allowing you to focus on active tasks. We'll explore how to archive projects directly and discuss workarounds for archiving tasks and teams.

Step 1: Archive Projects in Asana

1. Open your Asana workspace and navigate to the project you wish to archive.
2. Click on the dropdown arrow next to the project name at the top of the project page.
3. Select the "Archive Project" option from the menu.
4. Confirm the action when prompted. The project will then move to the archived projects section.

Practical Tips

• Ensure that all necessary information and tasks are completed before archiving a project, as archived projects can only be viewed and not edited.

Step 2: View Archived Projects

1. In your Asana workspace, go to the sidebar.
2. Click on "Projects" to view all projects.
3. Scroll to the bottom of the list where you will find the "Archived Projects" section.
4. Click on this section to view all archived projects.

Common Pitfalls

• Remember that archived projects will not appear in your main project list. Always check the archived section if you're missing a project.

Step 3: Archive Teams in Asana

1. Navigate to the "Teams" tab in your Asana workspace.
2. Click on the team you want to archive.
3. Click on the dropdown arrow next to the team name.
4. Select "Archive Team" from the dropdown menu.
5. Confirm the action when prompted.

Workaround for Archiving Teams

• Currently, Asana does not provide a direct way to archive teams. Instead, consider:
  • Removing members from the team.
  • Renaming the team to indicate it is inactive (e.g., "Archived - [Team Name]").

Step 4: Archive Tasks in Asana

Asana does not offer a direct archiving feature for individual tasks, but you can use the following workaround:

1. Create a new project titled "Archived Tasks."
2. Move any completed tasks you wish to archive into this project.
   • To do this, open the task, click on the project field, and select the "Archived Tasks" project.
3. Once moved, you can view all archived tasks in this project.

Practical Advice

• Regularly review tasks and move completed ones to keep your active workspace uncluttered.

Conclusion

Archiving in Asana is crucial for maintaining an organized workspace. Remember to archive projects directly, use workarounds for teams and tasks, and regularly check your archived sections. These steps will help streamline your workflow and enhance productivity. For further enhancement, explore additional Asana resources and consider using templates for better organization.