Compliance Webinar September 20, 2023

Introduction

This tutorial provides a comprehensive guide to the compliance recognition process outlined in the Kane County Regional Office of Education's webinar. It breaks down the steps for regional superintendents and assistant superintendents to efficiently submit and manage recognition statuses for schools in Illinois. Understanding this process is crucial for maintaining compliance and ensuring that all schools meet the necessary requirements.

Step 1: Access the Recognition Status Submission Form

• Navigate to the designated website for school recognition status submissions.
• Locate the "Public School Recognition Status Submission Form" (currently not ready for submissions).
• If you are new to the role, ensure your name is added to the system.

Step 2: Prepare Your Recommendations

• After assessing each district's performance, determine their recognition status:
  • Fully recognized
  • Pending
  • On probation
  • Non-recognized (contact Derek if this status is necessary).
• Select your regional office from the dropdown menu.
• Enter your email address (note: only regional and assistant superintendents can submit).

Step 3: Complete the Submission Form

• Use the checkbox at the top to set all districts to "fully recognized" if applicable. This simplifies the process, as most districts will fall under this category.
• For districts that are not fully recognized, use the dropdown menu to select the appropriate status.
• If a district is less than fully recognized, it will highlight in orange as a visual cue.

Step 4: Submit Your Recommendations

• After ensuring all information is correct, scroll to the bottom and click the "Submit" button.
• You will receive a confirmation email once your submission is processed. Derek will follow up with any required adjustments.

Step 5: Access Recognition Status Data

• For those interested in viewing current and historical recognition statuses, navigate to the "Recognition Status of Schools" section.
• Select the desired year to view the statuses of all districts.

Step 6: Understand Compliance Monitoring

• Familiarize yourself with the compliance monitoring tool linked from the website.
• Review helpful documents related to compliance monitoring to ensure all requirements are met.

Step 7: Review Administrative Rules

• Read through the Illinois Administrative Code, particularly Section 23 Illinois Administrative Code 1.20, for detailed guidelines on recognition statuses and procedures.
• This section covers the criteria for being on probation and the steps for addressing non-compliance.

Step 8: Manage District Evaluations

• When districts request evaluations, guide them on the recognition application process.
• Ensure that they understand the timeline:
  • Districts must apply for recognition by September 30.
  • Roes must submit recommendations by October 15.

Conclusion

This tutorial outlines the key steps for managing school recognition statuses effectively. By following these guidelines, regional superintendents can ensure compliance and maintain accurate records for their districts. Remember to stay updated on any changes in the process and utilize the resources available on the Kane County ROE website for ongoing support. For any questions or issues, reach out to the compliance help desk for assistance.