How to Take Your Microsoft Forms Attendance to Banner Attendance

Introduction

This tutorial provides a step-by-step guide on how to transfer attendance data from Microsoft Forms to Banner Attendance. This process is essential for educators and administrators who want to streamline attendance tracking and ensure accurate records.

Step 1: Collect Attendance Data in Microsoft Forms

• Begin by creating a new form in Microsoft Forms.
• Add relevant questions to capture attendance, such as:
  • Student Name
  • Student ID
  • Class Date
• Share the form link with students to fill out their attendance.
• Ensure responses are set to collect email addresses for verification.

Step 2: Export Data from Microsoft Forms

• After collecting attendance data, navigate to the "Responses" tab in your form.
• Click on the "Open in Excel" option to download the attendance data.
• Save the Excel file to a known location on your computer for easy access.

Step 3: Prepare Data for Banner Attendance

• Open the downloaded Excel file.
• Review the data and ensure it is organized correctly:
  • Remove any unnecessary columns that are not required for Banner.
  • Ensure that the Student ID and names are in the correct format as required by Banner.
• Save the edited file in CSV format:
  • Go to "File" > "Save As"
  • Choose CSV (Comma delimited) format.

Step 4: Import Data into Banner Attendance

• Log into the Banner system using your credentials.
• Navigate to the Attendance module within Banner.
• Look for the option to import attendance data:
  • This may vary based on your institution's setup. Consult your IT department if unsure.
• Select the CSV file you prepared in the previous step.
• Follow the prompts to map the fields from your CSV file to the corresponding fields in Banner.

Step 5: Review and Confirm Attendance Records

• Once the import is complete, review the records in Banner to ensure accuracy.
• Check for any discrepancies or errors that may have occurred during the import process.
• Make necessary adjustments directly within Banner if there are issues.

Conclusion

Transferring attendance data from Microsoft Forms to Banner Attendance can significantly improve the efficiency of record-keeping. By following these steps, you can ensure that attendance records are accurate and easily accessible. For future improvements, consider automating parts of this process with scripts or exploring integrations that may further streamline attendance tracking.