Create a Time Sheet - Google Sheets

Introduction

This tutorial will guide you through creating a time sheet using Google Sheets. Tracking hours worked is essential for many businesses, and Google Sheets provides a simple and collaborative solution. You will learn how to set up a time sheet to record hours in both decimal format and duration format, making it easy to calculate total hours and costs.

Step 1: Setting Up Your Google Sheet

1. Open Google Sheets

   • Go to Google Sheets and create a new spreadsheet.

2. Create Your Header Row

   • In the first row, enter the following headers:
     • Name
     • Date
     • Hours Worked (Decimal)
     • Hours Worked (Duration)
     • Total Pay

3. Adjust Column Widths

   • Click and drag the borders of the columns to adjust their widths for better visibility.

Step 2: Inputting Data

1. Enter Employee Information

   • In the 'Name' column, list the names of the employees.
   • In the 'Date' column, enter the corresponding work dates.

2. Input Hours Worked

   • For 'Hours Worked (Decimal)', input the hours in decimal format (e.g., 8.5 for 8 hours and 30 minutes).
   • For 'Hours Worked (Duration)', input the hours in a standard time format (e.g., 8:30 for 8 hours and 30 minutes).

Step 3: Calculating Total Pay

1. Determine Hourly Rate

   • Decide on an hourly rate (e.g., $10/hour).

2. Create a Formula

   • In the 'Total Pay' column, use the formula:

     =C2 * Hourly_Rate
     

   • Replace Hourly_Rate with your actual hourly rate (e.g., 10).
   • Drag the fill handle down the column to apply the formula to other rows.

Step 4: Formatting Time Duration

1. Convert Decimal to Time Format (if needed)

   • If you want to convert decimal hours to time format, you can use:

     =TEXT(C2/24, "h:mm")
     

   • This will convert the decimal hours to a duration format.

2. Adjust Format of Duration Cells

   • Select the cells in the 'Hours Worked (Duration)' column.
   • Click on Format > Number > Time to ensure they are displayed correctly.

Step 5: Sharing and Collaboration

1. Share Your Time Sheet

   • Click on the "Share" button in the top right corner.
   • Enter the email addresses of those you want to share the sheet with.
   • Choose the permission level (Viewer, Commenter, or Editor).

2. Collaborate in Real-Time

   • All collaborators can view and edit the document simultaneously, allowing for easy updates and communication.

Conclusion

You have successfully created a time sheet in Google Sheets that allows you to track hours worked in both decimal and duration formats. Remember to regularly update the sheet and communicate with your team members for efficient tracking. As a next step, consider exploring additional features in Google Sheets, such as charts and conditional formatting, to enhance your time tracking capabilities.