How to use Microsoft Teams for a Meeting | Tutorial 🥷

Introduction

This tutorial will guide you through the essential steps for using Microsoft Teams for meetings. Whether you are joining a meeting via the web client or the desktop app, this guide will cover everything you need to know to have a seamless experience.

Chapter 1: Starting with Microsoft Teams Meetings

• Receiving the Invitation: You will typically receive a meeting invite via email (e.g., Outlook or Gmail).

Joining the Meeting

• Click on the meeting link provided in the invitation.
• If you have the Teams desktop app installed, you will be prompted to open it. If not, you can choose to join through your browser.

Chapter 2: Joining a Meeting from the Teams Web Client

Using the Web Client

• You can join directly from your browser (recommended browsers: Edge or Google Chrome).
• Upon joining, you will see a preview of your camera.

Adjust your settings

• Enable or disable your camera.
• Select the correct microphone and speakers.
• Join the meeting with your microphone muted if desired.

Chapter 3: Device Settings in Teams Web Client

Ensure your audio and video devices are set correctly before joining

• You can change the camera and microphone settings.
• Click "Join now" to enter the meeting with your chosen configurations.

Chapter 4: Using the Microsoft Teams Desktop App

Joining from the Calendar

• Open Teams and navigate to the calendar to find your meeting.
• Click on the meeting and join from there.

Pre-Join Settings

• You will see options for background effects like blur or custom backgrounds.
• Adjust your video settings (mirroring, brightness, soft focus).

Chapter 5: Background Effects in Microsoft Teams

Changing Backgrounds

• You can apply background blur or select a virtual background.
• Add custom backgrounds if desired.

Chapter 6: Device Settings in Microsoft Teams App

Adjusting Video Settings

• Unmirror your video if you prefer to see yourself as others do.
• Enable noise suppression to minimize background sounds.

Chapter 7: PowerPoint Live in Teams

Presentations

• When someone shares a PowerPoint, you can navigate through slides independently.
• You can pop out the presentation to get a better view.

Chapter 8: Engaging During Meetings

Using Reactions and Chat

• Use emojis, stickers, or chat to engage with the presentation.
• Raise your hand to ask questions or give feedback.

Chapter 9: Call Health and Meeting Notes

Monitoring Call Quality

• Access call health to check latency and frame rate.

Taking Notes

• Use the meeting notes feature to capture key points during the discussion, saved in OneNote.

Chapter 10: Additional Meeting Features

Changing Gallery Location

• Adjust the location of video feeds for better visibility during presentations.

Live Captions and Recording

• Turn on live captions for real-time transcription of the meeting.
• Record the meeting for later reference.

Chapter 11: Reducing Bandwidth Consumption

Adjusting Video Settings

• Turn off incoming video to save bandwidth if needed.

Chapter 12: Sharing Content

Screen Sharing

• When you share your screen, it will stop any other ongoing screen share.
• Use presenter modes to enhance your sharing experience.

Conclusion

By following these steps, you will be well-equipped to navigate Microsoft Teams meetings effectively. Familiarize yourself with the key features to enhance your participation, whether you are presenting or collaborating. For further learning, consider exploring additional features of Microsoft Teams or reviewing recordings of past meetings.