STRUKTUR SURAT DINAS

Introduction

This tutorial provides a comprehensive guide on the structure of an official letter (Surat Dinas) as discussed in the video by Stefanie Humena. Understanding this structure is essential for creating formal correspondence in a professional setting. We will break down the key components and provide practical advice for each section.

Step 1: Create the Letterhead

• Kop Surat (Letterhead): This is the top section of the letter that contains the organization’s name, logo, address, and contact information.
  • Ensure that the letterhead is clear and professional.
  • Use a readable font and appropriate size.

Step 2: Include the Date

• Tanggal Surat (Date): Place the date below the letterhead.
  • Format the date in a clear manner (e.g., 1 Januari 2023).
  • Ensure it is aligned to the right or left, depending on your organization’s style.

Step 3: Add the Letter Number

• Nomor Surat (Letter Number): This is a unique identifier for the letter.
  • It helps in tracking and referencing the correspondence.
  • Format it consistently with your organization's numbering system.

Step 4: Mention Attachments

• Lampiran (Attachments): List any attachments that accompany the letter.
  • Indicate "Lampiran" followed by the number of documents attached (e.g., Lampiran 1).

Step 5: State the Subject

• Perihal (Subject): Clearly state the purpose of the letter.
  • Use concise language to summarize the content of the letter.
  • This helps the recipient understand the main topic at a glance.

Step 6: Write the Opening Salutation

• Salam Pembuka (Opening Salutation): Begin the letter with a respectful greeting.
  • Examples include "Yth." (Yang Terhormat) for formal letters, followed by the recipient's name or title.

Step 7: Compose the Opening Paragraph

• Paragraf Pembuka (Opening Paragraph): Introduce the purpose of your letter.
  • Be concise and to the point.
  • Establish a polite tone that sets the context for the letter.

Step 8: Develop the Body of the Letter

• Paragraf Isi (Body Paragraph): This section contains the main content of the letter.
  • Organize your points logically.
  • Use bullet points or numbered lists for clarity, if necessary.

Step 9: Write the Closing Paragraph

• Paragraf Penutup (Closing Paragraph): Summarize the key points and express any necessary actions or follow-ups.
  • Thank the recipient for their time or consideration.

Step 10: End with a Closing Salutation

• Salam Penutup (Closing Salutation): Use a respectful closing phrase.
  • Common phrases include "Hormat kami" or "Salam hormat".

Step 11: Include Signatures

• Tanda Tangan (Signature): Leave space for the signature of the responsible person.
  • Include their name, title, and position within the organization.

Step 12: Provide Copies

• Tebusan Surat (Copies): Indicate if copies of the letter are being sent to other parties.
  • List the names and titles of recipients.

Step 13: Add Initials

• Inisial Pengonsep dan Pengetik (Initials of the Draftsman and Typist): Include the initials of the person who created and typed the letter.
  • This is often placed at the bottom of the letter for accountability.

Conclusion

Creating a formal letter involves a structured approach to ensure professionalism and clarity. By following these steps, you can effectively draft a Surat Dinas that meets organizational standards. Remember to proofread your letter to avoid any errors and maintain a formal tone throughout. Now that you understand the components, you can apply this knowledge to your next official correspondence.