How to Make an Employee Timesheet in Google Sheets

Introduction

This tutorial will guide you through creating an Employee Timesheet in Google Sheets. A well-structured timesheet allows you to effectively track work hours for employees over any number of weeks. It's easy to share with others, making it ideal for team management and payroll calculations.

Step 1: Set Up Your Google Sheet

1. Open Google Sheets in your web browser.
2. Create a new spreadsheet by clicking on the “Blank” option.
3. Name your spreadsheet by clicking on “Untitled spreadsheet” in the top left corner, and entering a relevant title, such as "Employee Timesheet."

Step 2: Create the Header Row

1. In the first row, create the following headers:
   • Employee Name
   • Week Ending
   • Days of the Week (Monday to Sunday)
   • Total Hours
2. Adjust the width of each column to ensure all headers are visible.

Step 3: Format the Header Row

1. Select the header row by clicking on the row number.
2. Apply bold formatting by clicking the "B" icon in the toolbar.
3. Change the background color of the header row for better visibility:
   • Click on the paint bucket icon and choose a color that stands out.

Step 4: Enter Employee Information

1. In the second row, begin entering employee names in the "Employee Name" column.
2. In the "Week Ending" column, enter the date for the corresponding week.

Step 5: Set Up Daily Time Entry

1. In the columns for each day of the week, format the cells to accept time entries:
   • Select the cells under the days of the week.
   • Right-click and choose "Format cells," then select "Time" to ensure proper time entry.

Step 6: Calculate Total Hours

1. In the "Total Hours" column, use a formula to sum the hours for each employee:
   • Click on the first cell under "Total Hours."
   • Enter the formula:

     =SUM(B2:H2)
     

   • Adjust the range (B2:H2) according to your daily entry cells.
2. Drag the fill handle (small square at the bottom right of the cell) down to copy the formula for all employees.

Step 7: Share Your Timesheet

1. Click the “Share” button in the top right corner of the sheet.
2. Enter the email addresses of team members you wish to share the timesheet with.
3. Set their permissions (Viewer, Commenter, or Editor) as required.
4. Click “Send” to share the document.

Conclusion

You have now created an Employee Timesheet in Google Sheets that is easy to use and share. This tool will help you keep track of employee hours effectively. For further enhancement, consider exploring additional Google Sheets templates or courses to optimize your spreadsheet skills. Happy tracking!