Microsoft Dynamics AX | How to Configure Account Structures.

Introduction

This tutorial will guide you through the process of configuring account structures in Microsoft Dynamics AX 2012. Understanding and setting up account structures is crucial for managing financial data effectively within the system. This step-by-step guide will help you navigate the configuration process with ease.

Step 1: Access the Account Structures Module

• Open Microsoft Dynamics AX 2012.
• Go to the Modules section.
• Select General Ledger from the drop-down menu.
• Click on Setup and then choose Account Structures.

Step 2: Create a New Account Structure

• In the Account Structures form, click on the New button to start creating a new structure.
• Enter a unique Name for your account structure. This should be descriptive to easily identify its purpose.
• Set the Description to provide additional context about the structure.

Step 3: Define the Structure Elements

• In the account structure form, you will see different fields to configure:
  • Main Account: Specify the main account number or range that this structure will apply to.
  • Segment: Define the segments you want to use. For example, you might have segments for department, cost center, or project.
• Click on Add to insert segments into the structure. You can add multiple segments as needed.

Step 4: Configure Segment Values

• After adding segments, configure the values for each segment:
  • Select the segment name and click on the Values button.
  • Enter the specific values or ranges that are applicable for that segment. For example, if your segment is for departments, list all department codes.

Step 5: Set Up Validation Rules

• To ensure data integrity, set up validation rules:
  • Click on Validation in the account structure form.
  • Define the validation criteria for each segment. This could include mandatory fields or specific value ranges.

Step 6: Save and Test the Configuration

• Click the Save button to finalize your account structure setup.
• Conduct a test by creating a new transaction using the configured account structure to ensure it behaves as expected.

Conclusion

You have now configured an account structure in Microsoft Dynamics AX 2012. Remember to regularly review and update your account structures as needed to adapt to changing business requirements. For more advanced configurations, consider exploring additional resources or seeking expert advice. This foundational setup will enhance your financial reporting and data management capabilities within the system.