OpenLMIS 3.6 Demo: Ordering & Stock Management

Introduction

This tutorial provides a comprehensive guide on how to use OpenLMIS 3.6 for effective inventory management and ordering of health commodities. OpenLMIS is designed to improve supply chain efficiency in health service delivery, ensuring that health facilities have the necessary commodities available. By following these steps, you will learn how to manage stock levels and place orders seamlessly.

Step 1: Accessing the OpenLMIS System

• Navigate to the OpenLMIS 3.6 login page.
• Enter your username and password.
• Click on the "Login" button to access the dashboard.

Tip: Ensure you have the correct credentials for smooth access. If you encounter issues, check with your system administrator.

Step 2: Navigating the Dashboard

• Familiarize yourself with the dashboard layout.
• The main sections typically include:
  • Inventory Management
  • Order Management
  • Reporting Tools
• Click on "Inventory Management" to view current stock levels.

Practical Advice: Spend a few minutes exploring the dashboard to understand where key functionalities are located, as this will save time later.

Step 3: Managing Inventory

• To check stock levels:
  • Select the "Inventory" tab.
  • View the list of health commodities along with their quantities.
• To update stock:
  • Click on the commodity you wish to modify.
  • Enter the new stock quantity.
  • Click "Save" to update the inventory.

Common Pitfall: Always double-check the quantities before saving to avoid discrepancies in your stock records.

Step 4: Placing an Order

• From the dashboard, navigate to "Order Management."
• Click on “Create New Order.”
• Fill in the necessary details:
  • Select the commodities needed.
  • Specify quantities for each item.
  • Review the order summary for accuracy.
• Click "Submit Order" to finalize the process.

Tip: Make sure to order based on current stock levels and forecasted needs to prevent stockouts.

Step 5: Tracking Orders

• After placing an order, you can track its status:
  • Go to the "Order History" section.
  • View the status of current and past orders.
• For any delays or issues, contact your supplier directly through the contact options provided.

Practical Advice: Keeping track of orders helps in planning for future inventory needs and understanding supplier reliability.

Conclusion

Using OpenLMIS 3.6 effectively enhances the management of health commodities through streamlined inventory control and ordering processes. By following these steps—accessing the system, managing inventory, placing orders, and tracking those orders—you can ensure that your health facility remains well-stocked and prepared to serve the community. For further learning, consider exploring additional features within OpenLMIS or sharing insights with your team for improved collaboration.