OpenLMIS Version 3 - Requisitions

Introduction

This tutorial provides a detailed guide on how to manage the health commodity requisition process using OpenLMIS version 3. OpenLMIS is an open-source logistics management information system designed to improve the delivery of health commodities. Understanding this process is essential for health professionals involved in supply chain management.

Step 1: Access the OpenLMIS Dashboard

• Start by logging into your OpenLMIS account.
• Once logged in, navigate to the main dashboard.
• Ensure you have the necessary permissions to create requisitions.

Step 2: Initiate a New Requisition

• Locate the "Requisitions" section on the dashboard.
• Click on the “Create New Requisition” button.
• Select the relevant facility and requisition type from the dropdown menus.

Step 3: Enter Requisition Details

• Fill out the requisition form with the following information:
  • Date of requisition: Ensure the date is current.
  • Requested items: Search for each item you need by entering the name or code.
  • Quantities: Specify the required quantity for each item.
• Verify that all entered data is accurate to avoid delays in processing.

Step 4: Review and Submit the Requisition

• Check all details for accuracy, including item names, quantities, and facility information.
• Click the “Review” button to proceed.
• After reviewing, click the “Submit” button to send your requisition for approval.

Step 5: Monitor the Requisition Status

• Return to the “Requisitions” section to view the status of your submitted requests.
• You can track whether the requisition is pending, approved, or rejected.
• For any rejected requisitions, review the feedback provided for necessary adjustments.

Practical Tips

• Always double-check the quantities and item codes to prevent errors.
• Familiarize yourself with the inventory levels to make informed requisition requests.
• Maintain communication with your supply chain team to address any issues promptly.

Common Pitfalls to Avoid

• Submitting requisitions without proper review can lead to mistakes.
• Failing to keep track of requisition statuses may result in delays.
• Not being aware of inventory levels can lead to over- or under-ordering.

Conclusion

In this tutorial, we covered how to create and manage requisitions in OpenLMIS version 3. By following these steps, you can ensure a smooth requisition process for health commodities. For further learning, explore additional features of OpenLMIS, such as inventory management and reporting tools, to enhance your supply chain efficiency.