How to use webex app( Beginner Tutorial)

Introduction

This tutorial provides a comprehensive guide to using the new Webex app, which combines the functionalities of Webex Teams and Webex Meetings into one platform. With features like AI-powered virtual assistants and advanced audio options, this app enhances collaboration for users. This guide will walk you through downloading the app, setting up your account, and utilizing its core features effectively.

Chapter 1: Download Webex App and Account Setup

1. Download the Webex App

   • Go to webex.com/downloads.
   • Select the appropriate version for your Mac or Windows device and download it.

2. Set Up Your Account

   • Launch the Webex app.
   • You will be taken to the initial login screen.
   • If you don’t have an account, click on “Start for Free” to create a free Webex account.
   • Sign in using the email associated with your Webex account.

Chapter 2: Front UI and Core Features

1. Profile and Availability

   • In the top left corner, click on your profile picture to set your availability and upload a profile photo.

2. Quick Actions

   • Use the plus sign (+) to send messages, create spaces, make calls, add contacts, or schedule meetings.
   • The search bar allows you to quickly find people, spaces, or contacts.

3. Device Connection

   • In the top right corner, choose “Connect to a Device” to link your app to a Webex conference room device.

4. Navigation Pane

   • The left pane includes tabs for Chat, Teams, Contacts, Calling, and Calendar.
   • The Apps icon leads to the Webex app hub for integrating third-party applications.

Chapter 3: Teams and Spaces

1. Creating a Team

   • Navigate to the Teams tab and click the plus sign to create a new team.
   • Provide a name and description, and start adding members.

2. Understanding Spaces

   • A space is a dedicated channel for team discussions.
   • You can create multiple spaces for different projects by clicking the plus sign under your team.

Chapter 4: Space Features and Meet Now

1. Using Spaces
   • Inside each space, you can message team members, share files, and schedule meetings.
   • Click the green “Meet” button to start an instant meeting with all space members.

Chapter 5: Chat and Contact Management

1. Managing Chats

   • Access all chat messages from the chat icon.
   • Use filters to view direct chats or space chats.

2. Contact Cards

   • Hover over a contact's name to access options for chat, audio calls, video calls, and people insights.

Chapter 6: Calendar and Scheduling

1. Using the Calendar Tab

   • Access your personal meeting room details at the top left.
   • Use the “Schedule a Meeting” icon to create invites.

2. Meeting Notifications

   • Notifications appear for upcoming meetings, including a green “Join” button when it’s time to enter.

Chapter 7: Webex Smart Audio and Video Options

1. Smart Audio Features

   • Before joining a meeting, choose audio options and test your speaker and microphone.
   • Select noise removal settings to optimize your audio experience.

2. Video Background Options

   • Start your video and choose to blur your background or select from predefined options.

Chapter 8: In-Meeting Controls and Content Sharing

1. Using Webex Assistant

   • The AI-powered assistant captures meeting notes and highlights using voice commands.
   • Turn on closed captions for better accessibility.

2. Sharing Content

   • Share your screen, specific applications, or files during a meeting.
   • Use the whiteboard feature for collaborative brainstorming.

3. Meeting Management

   • Utilize the participant list to manage attendees and their statuses.
   • Send messages via chat to all participants or specific users.

Conclusion

You now have a solid understanding of how to download, set up, and utilize the Webex app effectively. From managing teams and spaces to scheduling meetings and using advanced audio features, the Webex app enhances your collaboration experience. Explore the app further to discover additional functionalities that can improve your workflow. For more detailed commands, check the Webex Assistant voice commands.