Use version history to go back to a previous version of a file in Microsoft 365

Introduction

In this tutorial, you will learn how to use the Version History feature in Microsoft 365 to revert to a previous version of a file stored in OneDrive or SharePoint. This is particularly useful if unwanted changes have been made to a document, allowing you to restore it to an earlier state effortlessly.

Step 1: Access Your File

• Open Microsoft 365 and navigate to OneDrive or SharePoint.
• Locate the file you want to revert to a previous version.
• Right-click on the file or select the ellipsis (...) next to the file name to open the options menu.

Step 2: Open Version History

• From the options menu, select "Version History."
• A new pane will appear on the side of the screen, displaying a list of all saved versions of the file along with timestamps and the names of users who made changes.

Step 3: Review Previous Versions

• Click on any version listed to view its details.
• You will see a preview of the document as it was at that time. This allows you to review changes before deciding to restore it.

Step 4: Restore a Previous Version

• If you've found the version you want to restore, click on the "Restore" option.
• Confirm your choice when prompted. This action will replace the current version with the one you selected.

Step 5: Check the Restored Version

• After restoring, open the file to ensure it reflects the changes you wanted.
• You can continue working on this version or make additional edits as necessary.

Practical Tips

• Regularly check your version history to become familiar with how often you save and change documents.
• Make a habit of naming versions or adding comments in your documents to track significant changes.

Common Pitfalls to Avoid

• Be cautious while restoring versions; once you restore, the current version will be replaced.
• Always check the timestamp of the version to ensure it is the correct one you want to revert to.

Conclusion

Using the Version History feature in Microsoft 365 is an effective way to manage document changes and recover from unwanted modifications. Regularly utilizing this feature can save time and maintain the integrity of your files. For further assistance, explore the Microsoft 365 support hub or check additional tutorials on managing files.