Conhecendo o NDD Print 360 – Papo Técnico NDD Print #01

Introduction

This tutorial provides a comprehensive overview of the NDD Print 360, a solution designed for print outsourcing providers and their clients. By exploring its main functionalities, you will understand how to leverage this tool for efficient printing management.

Step 1: Understanding Accounting and Cost Management

NDD Print 360 includes robust accounting features that help track printing costs.

• Utilize the accounting module to:
  • Monitor printing expenses.
  • Generate reports on print usage.
  • Allocate costs to different departments or clients.
• Tip: Regularly review your reports to identify areas for cost reduction.

Step 2: Implementing Printing Policies

The platform allows you to set and enforce printing policies.

• Establish rules for:
  • Color vs. black and white printing.
  • Double-sided printing preferences.
  • User restrictions based on roles.
• Practical Advice: Communicate these policies clearly to all users to promote adherence.

Step 3: Managing Print Quotas

NDD Print 360 enables you to set quotas for print usage.

• Steps to configure quotas:
  1. Define user groups (e.g., departments).
  2. Set specific print limits per user or group.
  3. Monitor usage against the quotas set.
• Common Pitfall: Ensure quotas are realistic and communicated to avoid frustration among users.

Step 4: Utilizing Secure Release Options

The secure release feature enhances document security.

• How to use the secure release:
  • Configure printers to require user authentication.
  • Users can send print jobs from their devices and release them at the printer using a PIN or card.
• Practical Tip: This reduces the risk of sensitive documents being left unattended.

Step 5: Exploring NDD Print Digital Shift

This feature modernizes the print environment by integrating digital workflows.

• Benefits of the Digital Shift:
  • Streamlines document management.
  • Reduces physical print needs.
  • Integrates with existing digital tools.
• Next Steps: Assess your current workflows to identify opportunities for digitization.

Conclusion

NDD Print 360 offers a comprehensive suite of functionalities that enhance print management through accounting, policy enforcement, quota management, secure release, and digital integration. By implementing these features, outsourcing providers can optimize their printing processes, reduce costs, and improve security. Consider exploring the platform further to tailor its capabilities to your organization’s needs.