Delete a user

Introduction

This tutorial provides step-by-step instructions for removing a user from Microsoft 365 when an employee leaves your company. Properly deleting user accounts ensures your organization maintains security and manages licenses effectively.

Step 1: Access Microsoft 365 Admin Center

1. Open your web browser and go to the Microsoft 365 Admin Center.
2. Use the following link: Microsoft 365 Admin Center.
3. Sign in with your admin account credentials.

Step 2: Locate the User to Delete

1. In the Admin Center, navigate to the Users section.
2. Click on Active Users to view the list of all users in your organization.
3. Scroll through the list or use the search bar to find the user you wish to delete.

Step 3: Select the User

1. Click on the name of the user you want to remove.
2. This will open the user details pane on the right side of the screen.

Step 4: Delete the User Account

1. In the user details pane, look for the Delete User option.
2. Click on Delete User to initiate the deletion process.
3. Confirm the action when prompted. This may involve acknowledging that you understand the implications of deleting the user, such as loss of data associated with the account.

Step 5: Manage Data and Licenses

1. Before finalizing the deletion, consider whether you need to retain any user data.
2. You can choose to assign the user’s licenses to another user or remove them entirely.
3. If retaining data, follow the provided options to transfer ownership of files or emails.

Common Pitfalls to Avoid

• Ensure you are logged in as an admin, as only admin accounts have permission to delete users.
• Double-check that you selected the correct user to avoid accidental deletions.
• Be aware that deleting a user account is permanent; consider backing up critical data first.

Conclusion

Removing a user from Microsoft 365 is a straightforward process that helps maintain your organization's security and efficiency. Always ensure you manage any data associated with the user properly. Once you have deleted the user, consider reviewing your licensing arrangements to optimize your Microsoft 365 usage. If you need further assistance, refer to the detailed help article provided by Microsoft: Microsoft Help Article.