How to hide share folder from unwanted user or group in Server 2016?

Introduction

In this tutorial, you will learn how to hide a shared folder from unwanted users or groups in Windows Server 2016. This is essential for maintaining security and ensuring that sensitive information is only accessible to authorized personnel. By following these steps, you can effectively manage folder visibility and permissions.

Step 1: Configure Folder Sharing Settings

• Navigate to the folder you wish to share.
• Right-click on the folder and select "Properties."
• Go to the "Sharing" tab.
• Click on "Advanced Sharing."
• Check the box for "Share this folder" and click on "Permissions."

Step 2: Set Permissions for Users and Groups

• In the Permissions window, you will see a list of users and groups.
• Remove any users or groups that should not have access:
  • Select the user/group and click "Remove."
• Add users or groups that should have access:
  • Click on "Add," enter the user/group name, and set the desired permissions (Read, Change, Full Control).

Step 3: Adjust Security Settings

• Switch to the "Security" tab in the folder properties.
• Click on "Edit" to modify permissions.
• Remove users/groups that should not access the folder:
  • Select the user/group and click "Remove."
• Add necessary users/groups:
  • Click "Add," enter the user/group name, and set the appropriate permissions.

Step 4: Hide the Folder from Network Browsing

• To prevent the folder from being visible on the network, you need to modify the share name.
• In the "Advanced Sharing" window, change the share name by adding a dollar sign ($) at the end:
  • For example, change "SharedFolder" to "SharedFolder$."
• This makes the folder hidden from users browsing the network.

Step 5: Test the Configuration

• Log in as a user who should not have access to verify that the folder is hidden.
• Ensure that users who have permission can still access the folder normally.

Conclusion

By following these steps, you can effectively hide a shared folder from unwanted users or groups in Windows Server 2016. Remember to regularly review your permissions and sharing settings to maintain security. For further security measures, consider implementing group policies that restrict access based on user roles.