Introducing AI Meeting Notes

Introduction

In this tutorial, we will explore the AI Meeting Notes feature in Notion, designed to enhance your meeting productivity by automatically capturing and organizing notes. This feature allows you to focus on discussions while ensuring that important outcomes and action items are documented efficiently. Let’s dive into the steps to set it up and make the most of it.

Step 1: Setting Up AI Meeting Notes

To start using AI Meeting Notes in Notion, follow these steps:

1. Access Notion: Log into your Notion account or create a new one if you don't have it yet.
2. Navigate to Settings:
   • Click on the ‘Settings & Members’ option found in the sidebar.
3. Enable AI Features:
   • In the settings menu, locate the AI features section.
   • Toggle the AI Meeting Notes option to enable it.

Tip: Ensure you have the latest version of Notion for the best experience with AI features.

Step 2: Creating a Meeting Agenda

Before your meeting, prepare an agenda to guide the discussion:

1. Open a New Page: In Notion, create a new page for your meeting.
2. Title the Page: Name it appropriately, for example, “Weekly Team Meeting.”
3. List Agenda Items:
   • Use bullet points to outline the main topics to discuss.
   • Consider including time allocations for each item.

Common Pitfall: Avoid overloading the agenda with too many items; focus on key topics to keep the meeting efficient.

Step 3: Using AI Meeting Notes During the Meeting

During the meeting, utilize the AI Meeting Notes feature to capture important details:

1. Activate AI Notes: Start the AI Meeting Notes function within your meeting page.
2. Engage in Discussion: As the meeting progresses, focus on the conversation. The AI will automatically take notes.
3. Monitor Notes: Periodically check the notes generated by the AI to ensure key points are being captured correctly.

Practical Advice: Encourage participants to speak clearly and summarize their points for better note accuracy.

Step 4: Reviewing and Organizing Notes After the Meeting

After the meeting, review the notes captured by the AI:

1. Open the Meeting Notes Page: Navigate back to the page where the meeting notes were automatically compiled.
2. Edit for Clarity:
   • Go through the notes to correct any inaccuracies or add missing information.
   • Highlight action items and important decisions.
3. Share with Team:
   • Use Notion's sharing options to distribute the notes to all participants.
   • Ensure everyone is aware of their responsibilities moving forward.

Tip: Utilize tags or categories for organizing notes for future reference.

Conclusion

AI Meeting Notes in Notion can transform your meeting experience by automating the note-taking process. By setting up the feature, preparing an agenda, and reviewing notes post-meeting, you can ensure that your meetings are productive and outcomes are actionable. Start using AI Meeting Notes today to streamline your meeting workflow and enhance collaboration with your team.