IFS Apps 10 IFS Projects Overview and Demo

Introduction

This tutorial provides a comprehensive overview of IFS Projects, highlighting its integration with various business functions such as financials, procurement, and manufacturing. You'll learn how to set up projects, including sub-projects, activities, and tasks, and explore the latest project deliverables functionality. This guide is designed to help you effectively utilize IFS Projects for tracking costs, revenues, and hours.

Step 1: Setting Up a Project

To start using IFS Projects, follow these steps to set up your main project:

1. Access the IFS Projects Module

   • Log in to your IFS account.
   • Navigate to the Projects module from the main dashboard.

2. Create a New Project

   • Click on the "Create New Project" button.
   • Fill in the project details:
     • Project Name
     • Description
     • Start and End Dates
     • Budget and Cost Estimates

3. Define Project Parameters

   • Specify the project type (e.g., internal, external).
   • Select relevant financial settings to facilitate tracking.

4. Save Your Project

   • Review all entered information.
   • Click on "Save" to create your project.

Tip: Make sure to involve relevant stakeholders when defining project parameters to ensure alignment with organizational goals.

Step 2: Adding Sub-Projects

Sub-projects help organize larger projects into manageable sections. Here's how to add them:

1. Navigate to Your Main Project

   • Locate your created project in the Projects module.

2. Add Sub-Project

   • Click on the "Add Sub-Project" option.
   • Enter the sub-project details:
     • Name
     • Description
     • Budget and Timeline

3. Link Sub-Project to Main Project

   • Ensure the sub-project is associated with the correct main project for accurate reporting.

4. Save Changes

   • After entering all details, click "Save."

Common Pitfall: Avoid creating too many sub-projects as it can complicate tracking and management. Keep it simple and focused.

Step 3: Defining Activities and Tasks

Activities and tasks are essential for project execution. Follow these steps to set them up:

1. Access Your Sub-Project

   • Click on the sub-project you've created to begin adding activities.

2. Add Activities

   • Select "Add Activity" and fill in the required fields:
     • Activity Name
     • Description
     • Assigned Resources
     • Start and End Dates

3. Break Down Activities into Tasks

   • For each activity, click "Add Task" to define specific tasks needed for completion.
   • Provide task details:
     • Task Name
     • Duration
     • Assigned Personnel

4. Save All Entries

   • Ensure all activities and tasks are saved within the sub-project.

Tip: Regularly review and update the status of tasks to keep the project on track.

Step 4: Utilizing Project Deliverables Functionality

To manage project deliverables effectively:

1. Identify Deliverables

   • In each project, clearly outline expected deliverables.

2. Link Deliverables to Activities

   • Assign deliverables to specific activities for tracking.
   • Specify deadlines and responsible parties.

3. Monitor Progress

   • Use the IFS dashboard to track the status of deliverables.
   • Adjust timelines and resources as necessary based on progress.

Real-World Application: This functionality helps ensure accountability and keeps the project aligned with its goals.

Conclusion

By following these steps, you can effectively set up and manage projects within IFS Projects. Key actions include creating main projects, adding sub-projects, defining activities and tasks, and utilizing project deliverables for tracking. As you gain experience, consider exploring advanced functionalities within IFS Projects to enhance your project management skills.