Tutorial Penggunaan Sistem Informasi Kearsipan Dinamis (SIKD)

Introduction

This tutorial provides a step-by-step guide on using the Dynamic Archiving Information System (SIKD) as demonstrated in the video by Furi Rahmawati. The SIKD is designed to streamline the archiving process, making it easier for users to manage documents effectively. Understanding this system is essential for anyone involved in document management at institutions like Universitas Jenderal Soedirman.

Step 1: Accessing the SIKD System

• Begin by navigating to the official SIKD website.
• Enter your username and password to log in.
• If you're a new user, follow the registration process to create an account.

Step 2: Understanding the Dashboard

• Familiarize yourself with the main dashboard layout.
  • Key sections include:
    • Document Management: Where you can upload and manage documents.
    • Archive Search: To search for existing archived documents.
    • Reports: For generating reports based on archived data.
• Take note of the quick access buttons for frequently used features.

Step 3: Uploading Documents

• Click on the Document Management section.
• Select the option to Upload Document.
• Fill in the required fields, including:
  • Document title
  • Description
  • Category (ensure you select the correct category)
• After filling out the details, click Submit to upload.

Step 4: Searching for Archived Documents

• Go to the Archive Search section on the dashboard.
• Enter relevant keywords or use filters to narrow down your search.
• Click on the Search button to view the results.
• Review the list of documents; you can click on any document title to view details.

Step 5: Generating Reports

• Navigate to the Reports section in the dashboard.
• Select the type of report you want to generate (e.g., document usage, categories).
• Set the parameters for your report, such as date range or specific categories.
• Click on Generate Report to create a downloadable report.

Tips for Effective Use

• Regularly back up important documents to avoid data loss.
• Use clear and consistent naming conventions for easy identification of files.
• Familiarize yourself with all features provided in the SIKD to enhance efficiency.

Common Pitfalls to Avoid

• Ensure that all required fields are filled out correctly when uploading documents to prevent errors.
• Double-check the category selection to ensure documents are filed correctly.
• Avoid using overly complex keywords when searching; simpler terms yield better results.

Conclusion

This tutorial covers the essential steps for effectively using the Dynamic Archiving Information System (SIKD). By following these instructions, users can streamline their document management processes, making archiving and retrieval much more efficient. For further learning, consider exploring additional features offered by the SIKD or attending training sessions provided by your institution.