საქონლისა და მარაგების აღრიცხვა მარტივად Excel-ში

Introduction

This tutorial will guide you through the process of managing inventory and stock using Excel. It is designed for those who want to efficiently track their goods and supplies, making it easier to maintain an organized inventory. By following these steps, you can streamline your inventory management and enhance your productivity.

Step 1: Setting Up Your Excel Sheet

• Open Excel and create a new spreadsheet.
• Label the first row with the following headers:
  • Item Name
  • Item Code
  • Quantity
  • Price per Unit
  • Total Value
• Adjust the column widths for better visibility.

Step 2: Entering Inventory Data

• Begin filling out your inventory data under the respective headers.
• For each item, provide:
  • A descriptive name in the Item Name column.
  • A unique code in the Item Code column.
  • The quantity available in the Quantity column.
  • The price per unit in the Price per Unit column.

Step 3: Calculating Total Value

• To calculate the Total Value for each item, use the following formula in the Total Value column:

  =Quantity * Price per Unit
  

• Drag the fill handle down to apply this formula to all rows containing inventory items.

Step 4: Formatting Your Spreadsheet

• Use conditional formatting to highlight low-stock items:
  • Select the Quantity column.
  • Go to Home > Conditional Formatting > Highlight Cells Rules > Less Than.
  • Enter a threshold number (e.g., 5) to highlight items with low stock.

Step 5: Adding Data Validation

• To prevent data entry errors, set up data validation for the Quantity:
  • Select the Quantity column.
  • Go to Data > Data Validation.
  • Set the criteria to allow only whole numbers greater than or equal to zero.

Step 6: Creating a Summary Dashboard

• Create a new sheet for a summary dashboard.
• Use formulas to calculate:
  • Total number of items in stock.
  • Total inventory value:

    =SUM(Total Value)
    

• Add charts to visualize your inventory levels and trends over time.

Step 7: Saving and Sharing Your Spreadsheet

• Save your Excel file in a secure location.
• If you want to share it, consider uploading it to Google Drive or similar cloud storage.
• Use the provided links for collaborative access:
  • Google Spreadsheet Link
  • Google Drive Folder Link

Conclusion

By following these steps, you can create a functional inventory management system in Excel that is tailored to your needs. Regularly update your spreadsheet to maintain accurate records and ensure effective stock management. You can further enhance this system with more advanced Excel features as you become more comfortable with the basics.