How to Use GTD inside of Notion - Full Workshop

Introduction

This tutorial will guide you through building a Getting Things Done (GTD) workflow using Notion, based on insights from Khe Hy, a Notion expert. The GTD method, developed by David Allen, is a powerful approach to managing tasks and improving productivity. By utilizing Notion's flexible database features, you can create an effective system tailored to your needs.

Step 1: Create a Tasks Table

1. Open Notion and create a new page for your GTD workspace.

Add a Database

• Choose the "Table" option to create a new database.
• Name your table "Tasks."

Define Key Properties

• Task Name (Text) - The name of the task.
• Context (Select) - Specify where or how the task should be done (e.g., Work, Home).
• Due Date (Date) - Add deadlines for tasks.
• Priority (Select) - Indicate priority levels (e.g., High, Medium, Low).
• Status (Select) - Track task statuses (e.g., To Do, In Progress, Done).

Customize Views

• Create filtered views to manage tasks by context or priority effectively.

Step 2: Set Up the GTD Dashboard

Create a New Page for the Dashboard

• Name it "GTD Dashboard."

Add Linked Databases

• Link to your Tasks Table to display tasks directly on your dashboard.

Create Sections

• Today’s Tasks: Filter for tasks due today or with a specific priority.
• Upcoming Tasks: Display tasks due in the future.
• Completed Tasks: Show tasks marked as done.

Enhance with Widgets

• Consider integrating widgets for a calendar view or reminders.

Step 3: Establish a Projects Table

Create Another Table

• Name it "Projects."

Define Key Properties

• Project Name (Text) - Name of the project.
• Related Tasks (Relation) - Link to your Tasks Table for associated tasks.
• Status (Select) - Track project progress (e.g., Active, On Hold, Completed).

Organize Projects

• Use filters and sorts to prioritize and manage projects based on deadlines or status.

Step 4: Integrate Contexts and Priorities

Define Contexts

• Create a separate table for Contexts if needed, allowing you to categorize tasks effectively.

Link Contexts to Tasks

• Ensure each task is associated with a context to streamline focus.

Use Priorities Wisely

• Prioritize tasks to focus on what matters most. Regularly revisit and adjust priorities.

Conclusion

By following these steps, you can establish a robust GTD workflow in Notion. Focus on creating a Tasks Table, a GTD Dashboard, and a Projects Table to manage your productivity effectively. Regularly update your system to reflect changes in priorities and tasks. Next, explore additional features in Notion, like templates and automation, to further enhance your productivity system.