Introducción a la solución de PAGO A PROVEEDORES - [ACTUALIZADO]

Introduction

In this tutorial, we will explore the key functionalities of the payment solution for suppliers provided by Payana Colombia. This guide will walk you through the essential steps, from preparing and executing payments to notifying suppliers and generating reconciliation reports. Whether you're new to this system or looking to refresh your knowledge, this guide will help you navigate the payment process efficiently.

Step 1: Preparing Payments

To prepare payments effectively, follow these steps:

1. Access the Payment System

   • Log into your Payana account.
   • Navigate to the 'Payments' section.

2. Select Suppliers

   • Choose the suppliers you need to pay.
   • Ensure all necessary supplier details are up to date.

3. Enter Payment Details

   • Input the payment amount for each supplier.
   • Specify the payment date and method.

4. Review Payments

   • Double-check all entered information for accuracy.
   • Make sure there are no outstanding issues with the supplier accounts.

Step 2: Executing Payments

Once payments are prepared, you need to execute them:

1. Confirm Payment Intentions

   • Review the list of payments ready to be made.
   • Make any last-minute adjustments if necessary.

2. Initiate Payments

   • Click on the 'Execute Payments' button.
   • Follow any prompts to confirm and finalize the payments.

3. Receive Confirmation

   • Wait for a notification confirming that the payments have been processed.
   • Ensure you receive a transaction reference for your records.

Step 3: Notifying Payments via WhatsApp and Email

To keep suppliers informed about their payments:

1. Set Up Notification Preferences

   • Access the notification settings in your Payana account.
   • Enable notifications for WhatsApp and email.

2. Select Recipients

   • Choose the suppliers who should receive notifications.
   • Add any additional contacts as needed.

3. Send Notifications

   • Once payments are executed, notifications will automatically be sent to the selected suppliers.
   • Confirm that notifications are sent successfully.

Step 4: Generating Reconciliation Reports

To keep track of payments and ensure everything is in order:

1. Access the Reports Section

   • Navigate to the 'Reports' area in your Payana account.

2. Select Reconciliation Report

   • Choose the type of reconciliation report you wish to generate.
   • Input the relevant date range for the report.

3. Generate and Review Report

   • Click on the 'Generate Report' button.
   • Review the report for any discrepancies or issues.

4. Export or Share Report

   • Export the report in your preferred format (PDF, Excel, etc.).
   • Share it with your finance team or relevant stakeholders.

Conclusion

In this tutorial, we've covered the essential steps for using the payment solution for suppliers on Payana. You learned how to prepare and execute payments, notify suppliers through various channels, and generate reconciliation reports. By following these steps, you can streamline your payment processes and maintain effective communication with your suppliers. For further optimization, consider exploring additional features within the Payana system to enhance your workflow.